Privacy Policy

Introduction:

Deadly Coders Aboriginal and Torres Strait Islander Corporation ABN 46 768 181 935 (referred to as “we”, “us” and “our” or “Deadly Coders”) is committed to providing quality services to you, and this policy outlines our ongoing obligations in respect of how we manage your personal information. Personal information is information or an opinion that identifies an individual.
Deadly Coders are sensitive to privacy issues and take seriously the ongoing trust placed in us. We have committed to compliance with the Privacy Act 1988 (Cth) (Privacy Act), including the Australian Privacy Principles (APPs), which detail how personal information may be collected, used, disclosed, stored and destroyed, and how an individual may gain access to or make complaints about the personal information held about them.

Collection of your Personal Information

We only collect personal information that is necessary for what we do such as:

Providing coding and education services to program participants
The operation of Deadly Coders not-for-profit organisation
Engaging with schools and corporate partners to support program rollout

The types of personal information we may collect depends on the purpose for which we need the information and may include the following:

Contact details, including full name, street address, billing address, postal address, email address; and telephone number;
Date of birth and age;
If you and/or your child are of Aboriginal and Torres Strait Islander descent;
Occupation;
IP address, browser type, domain names, browsing preferences, access times and the addresses of referring websites;
Your organisation’s contact details, street address, billing address, postal address, email address and telephone number

Personal information is obtained in many ways including: correspondence, by telephone, by email, by our websites at deadlycoders.org.au and online.deadlycoders.org.au, from your website, from media and publications and other publicly available sources, and from third parties.

We collect personal information for the primary purpose of providing our services to you, providing information to our clients, and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.

When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.

Sensitive Information

Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:

For the primary purpose for which it was obtained
For a secondary purpose that is directly related to the primary purpose
With your consent; or where required or authorised by law.

Third Parties

Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.

Website Usage Information and Cookies

Our websites, at deadlycoders.org.au, and online.deadlycoders.org.au use small data files called cookies on your computer, which you can choose to accept or decline. One of the primary purposes of a cookie is to save you time. A cookie tells the web server that you have returned to a specific webpage, and it helps the website to recall your information on subsequent visits.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but depending on your browser, you can modify your browser settings to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of our website.
There is also information about the hardware and software on your computer that is automatically collected by our website. This information can include your IP address, browser type, domain names, browsing preferences, access times and the addresses of referring websites. This information is used by us to maintain the quality of our website and to provide us with information regarding the use of our website.
We encourage you to review the privacy statements of websites you choose to click through to from our website so that you understand how those websites collect, use and share your information. We have no control over and are not responsible for the manner in which the hosts of other websites use personal information they collect from you.

What we do With Your Personal Information

We use the personal information we hold about you to do the following things:

Administer contracts which we may enter with you to deliver Deadly Coders programs across Australia
Deliver Deadly Coders programs to participants
Enable third parties to deliver Deadly Coders programs to participants (data will be provided to enable access to online learning platforms and/or program delivery partners)
Engage with schools to identify appropriate participants in Deadly Coders programs
Communicate with you concerning our activities
Conduct marketing activities
Respond to feedback from you
Develop and/or test our systems; and plan improvement of services delivered by Deadly Coders.
For our own internal administrative purposes.

We use reasonable steps to protect Personal Information we hold from misuse, loss, unauthorised access, modification or disclosure. For example, our Platform (online.deadlycoders.org.au) contains Secure Socket Layer (“SSL”) encryption that is used to transmit User Content via the Platform. All User Content entered into or transmitted by Users on or via the Platform is stored securely in Sydney, Australia at data centres operated by our hosting provider, AWS. No data is replicated or stored outside of Australia. We maintain other electronic (e-security) measures for the purposes of securing Personal Information, such as passwords, firewalls and antivirus software. We also maintain physical security measures in our business premises.

In addition to Amazon Web Services, we engage third-party software service providers (sub-processors) that may process user information on our behalf. The following table provides details on each sub-processor, including the countries where data may be processed or stored, the types of information involved, and links to their respective privacy or security policies:

Sub-Processor	Country of Processing/Storage	Types of Information Processed	Privacy & Security Policy Link
Amazon Web Services	Australia	All user content, contact data, usage data	https://aws.amazon.com/compliance/australia-data-privacy/
Zoho	Australia	Business customer contact details, CRM interactions	https://www.zoho.com/privacy.html
Go High Level	USA	Business customer contact details, marketing engagement data	https://www.gohighlevel.com/privacy-policy
Feed Bucket	EU (Netherlands)	User feedback, email addresses	https://www.feedbucket.app/privacy/
Stripe	Australia, USA	Payment processing	https://stripe.com/au/privacy
Outlook (Microsoft)	Australia, USA, Netherlands	Email addresses, service notifications	https://www.microsoft.com/en-us/trust-center

Our Use of AI Tools

We use an AI Tutor powered by Claude 3.5 via Amazon Web Services (AWS) Bedrock, located in Sydney, to support educational delivery. However, we do not collect, process, retain, or share any personal information with the AI Tutor beyond what is outlined in Anthropic’s Privacy Policy.

What personal data will be collected: We do not collect or share any personal data with Claude 3.5. Any input shared by users is not used to develop, train, or refine AI systems, and is not retained by the model or its provider.
Purposes for processing personal data: No personal data is used for AI processing. The AI Tutor operates solely on the input provided in real time, with no persistent storage, profiling, or training.
Retention period for personal data: We do not retain any personal data within the AI Tutor system. AWS Bedrock and Anthropic do not store user prompts or outputs.
Who the data is shared with: Data is not shared with any third party except for the operational interaction with Anthropic via AWS Bedrock in Sydney, which follows strict privacy controls as detailed in their privacy policy.
Your rights: Individuals have the right to access, rectify, or stop the use of any personal data we may hold (noting none is collected via the AI Tutor). To exercise these rights, please contact our Privacy Officer using the details at the end of this policy.
Withdrawing consent: Use of the AI Tutor is entirely optional. You may choose not to use the feature at any time. Consent to interact with the AI Tutor is deemed withdrawn if you cease using it.
Timely information disclosure: This information is made available to users prior to any interaction with the AI Tutor, and our Privacy Policy is accessible at all times from the platform interface.

Situations Where We May Disclose Your Personal Information

We will only disclose your Personal Information with related entities, contractors, suppliers used by us in the ordinary course of our business. This may include systems which provide access to coding courses and teaching resources; third parties who deliver our programs; IT services, data analysis, research or consultancy services. We may also be required to disclose your Personal Information where required or authorised by law.

Direct Marketing

By submitting your personal information to us, you expressly consent to us using your personal information to provide you with information about our products, services or events which we consider may be of interest to you or engage in any other direct marketing activity.
We may also use your personal information for the purpose of providing you with other information, if it is within your reasonable expectations that we would send you such information given the nature of previous communications with you.
You may at any time opt out of receiving any communications from us by using the “unsubscribe” facility included in an email you receive from us or by contacting us using the details set out at the bottom of this document.

Data Security

We will take all reasonable steps to protect the personal information we hold from misuse and loss and from unauthorised access, modification or disclosure. Your Personal Information is only accessible by those persons who require access to the Personal Information for the purposes of carrying out their work on our behalf.
When Personal Information (such as payment information) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
If we suspect that a data breach has occurred, we will follow the requirements of the Data Breach Notification scheme under the Privacy Act. The requirements include notifying affected individuals and the Office of the Australian Information Commissioner in some circumstances.

Destruction And De-Identification

When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 7 years.

Access To Your Personal Information

You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.
Deadly Coders will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before releasing the requested information.
Maintaining the Quality of your Personal Information
It is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.

Your Consent

By using our website, or by accepting Program ‘terms and conditions’ which refer to this Privacy Policy, you are agreeing to our collection, disclosure, use and storage of your personal information in accordance with this policy.

Privacy Policy Updates

This policy may change from time to time. The most recent version will always be available on our website.

We are committed to keeping you informed about changes to our Privacy Policy and Terms and Conditions. As part of this commitment, we will notify users at least two business weeks (10 business days) prior to any updates taking effect.

Notifications will be sent using the primary contact method associated with your account (eg. email).

Your continued use of our services following the notification period constitutes acceptance of the updated terms. We encourage you to review the updates carefully and contact us if you have any questions.

Our Contact Details

If you have any questions about this policy or if you have any complaint regarding the treatment of your privacy by us, please contact us in writing using the following details:

The Privacy Officer
Deadly Coders
Suite 6, 19 Lang Parade, Milton QLD 4064

email: privacy@edtechgroup.com.au

Last Updated: 16 July 2025